Maintaining Good Academic Progress-Academic Probation and Dismissal

Probation

Probation is a system of monitoring student progress in order to:

  1. Identify students who are experiencing difficulty in making satisfactory progress toward an appropriate educational objective; and,
  2. Encourage those students to reassess their educational objectives and the means required to achieve it.

Following are the two types of probation:

ACADEMIC PROBATION

A student shall be placed on academic probation if the semesters or cumulative grade point average is less than a “C” (2.0)

PROGRESS PROBATION

A student shall be placed on progress probation if he or she has enrolled in a total of at least 12 semester units and the percentage of all units in which the student has enrolled, for which entries of “W,” “I,” “NC”, NP,” and “F” were recorded reaches or exceeds 40 percent.

Removal from Academic Probation

A student shall be removed from academic probation when the student’s cumulative grade point average and the most recent semester GPA is 2.0 or higher.

Removal from Progress Probation

A student shall be removed from progress probation when the percentage of units in the categories of “W,” “I,” “NC,” “NP,” or “F” is less than 40 percent of total attempted units.

Dismissal

ACADEMIC DISMISSAL

A student who is on academic probation shall be subject to dismissal if (a) the student has earned a cumulative grade point average of less than 2.0 in all units attempted or (b) in the two most recent consecutive semesters. A student whose semester Grade Point Average equals or exceeds 2.0, but whose overall Grade Point Average remains below 2.0, shall remain on Academic Probation.

PROGRESS DISMISSAL

A student on progress probation who does not complete 60% of units with passing grades of “A,” “B,” “C,” “D,” or “Cr/P” in the subsequent semester will be subject to dismissal. Students seeking readmission after dismissal shall follow AP 4255 - Dismissal and Re-Admissions.

Students may be re-admitted after a dismissal after two semesters of absence. A letter must be submitted of not more than two (2) pages to the Dean of the School of Counseling and Student Support Programs addressing the following:

  • Documented extenuating circumstances (considered during appeal).
  • Marked improvement between the semesters on which disqualification was based.
  • Semesters on which disqualification was based were atypical of past academic performance.
  • Formal/informal education and/or work experiences since completion of semesters on which disqualification was based.
  • Improved GPA as a result of grade changes, fulfillment of incomplete courses, or academic renewal.
  • Current educational and career goals.
  • Strategies you will incorporate to increase your educational/academic success

Petitions for Re-admission

If the dismissal appeal is granted, the student will be continued on probation for an additional semester. At the end of the additional semester, the student’s academic record will again be evaluated to determine whether the student shall be removed from probation, be dismissed, or continue on probation.

Petitions are available in the Counseling Center at all locations and may be submitted prior to the beginning of the semester.